Tapestry Arts Festival 2004

Print out, fill in and mail or fax to 408.294.3479 with your fee.

Please make checks payable to Tapestry.

Remit application to Tapestry, 255 North Market Street, Suite #124, San José CA 95110

You are responsible for staffing, assembling and dismantling your own booth (unless renting through Tapestry) as well as providing all booth equipment and supplies. Any construction material, other than rigid framing, and all sprays and paints must bear the State Fire Marshal’s Seal of Approval. The festival will open to exhibitors at 7 AM on Saturday, Sept. 4. Exhibit spaces must be set up by 9 AM and staffed all three days during festival hours.  Vehicles on the festival site are subject to police approval at the close of the festival at 5 PM on Monday, Sept. 6. All exhibits must be appropriate for families. We reserve the right to remove any item or exhibitor that does not comply with festival policies.

• Applications MUST BE postmarked by June 28, 2004

• All activities and/or products must be pre-approved by Tapestry before the event.

• All sellers must have a valid sales permit, collect taxes and be responsible for all their sales and collections. Sales permits can be obtained from the State Board of Equalization at (408) 277-1231. Sales tax in San José is currently 8.25%.

• Food items for sale or free distribution must be pre-approved and prepackaged. In accordance with festival policy, helium and Mylar balloons, and stickers of any kind (including bumper stickers) ARE PROHIBITED. If weather, acts of God or other reasons beyond the control of Tapestry cause the event to be cancelled, participant fees will not be returned and Tapestry will not be held liable to exhibitors for failure of the event to take place.

Written cancellations and requests for space fee refunds must be postmarked by July 19, 2004.

You must provide your own booths, canopies, tables, chairs, etc. or rent equipment through Tapestry. A limited number of canopies as well as additional tables and chairs will be available for rental at the festival site on Saturday Sept. 4 from 7 AM to 9 AM. These on-site rentals will be on a CASH-ONLY BASIS.

The Creativity Zone is an innovative and exciting place for kids and their families. When kids cross the gateway into the Zone, they will find lots of free things to do and make with the help of trained artists, such as mask making, dancing or even join the circus!

By purchasing an exhibit space in close proximity to these activities, you can sell your product or service to a large family audience. For that reason, your product must be appropriate for the festival’s family audience. Booths are assigned on a first paid basis.

Commercial Fees (must be included with your completed application)

Application fee                     $  20

Single exhibit space             $370

Corner exhibit space            $450

Tapestry is a nonprofit organization and we realize the value of getting your group noticed. That is why we dedicate a strip of our busy festival sidewalks to fellow nonprofits. The space fees are affordable and there are many things that you can do with your spot. Sell a product! Distribute information! Sign up new members! We even supply you with a table and two chairs at no additional cost.

The prime location on Almaden Boulevard will help you get your message out. The only requirements are that your organization is a nonprofit 501(c)3 and that you cover your table. Please note that direct fund-raising activities (i.e. drawings, raffles, auctions, etc.) are not allowed.

Nonprofit Fees (must be included with your completed application)

Single exhibit space             $150

Corner exhibit space            $200

Each exhibit space is 10´ x 10´. Originality and creativity are encouraged in your display. No bare tables will be allowed. Since the festival takes place outdoors, we cannot be responsible for weather conditions or space assignments in sun or shade.

2004 Specialty Application Form

Company________________________________________          Contact Person ______________________________

Mailing Address ________________________________________________________________________________

City, State, ZIP __________________________________________________________________________________

Day phone (___)___________________     Fax (____)_________________     Cell phone (____)__________________

CA Sales Permit _____________________  Vehicle License #_____________   Vehicle Type _____________________

____________________________________________________________________________________________

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I understand that Tapestry's acceptance of payment does not ensure acceptance of this application. This agreement is not binding until Tapestry has confirmed acceptance in writing. Further, Tapestry makes no promises or guarantees regarding anticipated or actual sales.  Festival participants agree to indemnify and hold harmless Tapestry Arts of San José, Inc., Tapestry Arts Festival, the organization's and event's officers, agents and employees, the City of San José and any private property owners within the festival territory from any and all claims, causes of action, suits, damages, injury and loss to persons or goods arising out of or in any way connected to the renting of space in the festival. Participants agree to indemnify and hold harmless Tapestry, the City of San José and private property owners from any claims arising from the acts or negligence of participants, its agents, employees, organization members and volunteers. I understand that if I become a participant in Tapestry Arts Festival 2004, I agree that photographs or slides of me, my booth and/or my work may be used by Tapestry and/or the festival committee for promotional or publicity purposes.

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